CRM cost estimator:
what your implementation really takes
The same CRM project gets quoted at €9,000 and €40,000, and both quotes are honest. The difference is what happens after go-live. This free estimator prices your rollout both ways, so you know which one you're buying before anyone pitches you.
Nobody will give you a number
Ask a CRM vendor what implementation costs and you get "it depends." Ask a consultant and you get a discovery call, a proposal week, and a quote you can't compare to anything.
Meanwhile you're trying to plan a budget. You don't need a quote yet. You need a range you can trust, so you know whether this is a €10,000 decision or a €60,000 one.
That's what this estimator gives you. Free, in about two minutes.
The cheap quote and the expensive quote are different products
Neither quote is dishonest. They're different products at different prices. Most companies buy the first one thinking it's the second one, and that mistake costs more than either quote.
A freelancer sets up your pipeline in days. It works on day one. Then they leave, and everything they decided leaves with them. No docs. No training. Nobody to call. When your process changes, and it will, the system quietly stops matching reality.
A senior team takes the same requirements and builds something your company can actually hold onto. Decisions documented. Workflows tested. Your team trained to run it without a babysitter.
The estimator shows you both numbers side by side. When the proposals come in, you'll know exactly which product you're looking at.
What you'll see
Answer 10 quick questions. What should the CRM do, how does your sales process work, how messy is your data, who's going to own this internally. Then, priced both ways:
In weeks, at a pace your team can absorb.
In days, at honest day rates.
As a range, in EUR and USD.
Including software licences.
Line by line, so you can see which of your answers costs what.
If the tool you're leaning toward will cap out on what you need. Pipedrive is great until you ask it to run your operations. Salesforce is great until you realize you didn't need it.
Everything recalculates live as you change answers. Play with it. That's the point.
Built from real scoping calls
This is Muncly's actual estimation model, the same logic we use to scope real projects. It starts from the question that matters: what job should the CRM do? Winning new deals, growing existing customers, and running your operations end to end are three different builds with three different price tags. Most calculators ignore that. Ours starts there.
I've run businesses, watched one fail, and sat on both sides of the software table. This tool says the quiet parts out loud, including when the answer is "you don't need us, a €39 tool and a tidy spreadsheet will do."
An honest ballpark, and only that
The estimator is a formula, and no formula knows your business. Treat the output as orientation, a way to walk into every conversation with real footing.
When you want a number you can sign, the free CRM audit is where a senior consultant reviews your actual setup end to end and gives you one. No obligation, and if the honest answer is "stay on your current tools another year," that's the answer you'll get.